If any equipment is involved and NO CCCC policy is violated, upon submission, a message will be sent to the administrator and the certified Audio/Vedio operator specified by you. If any equipment is involved and any CCCC policy is violated, the equipment co-worker from MT department will be notified and you will be contacted about your reservation.

Keep in mind that no equipments will be reserved until the administrator, or the equipment approver if applicable, processes your application.

If any of the following errors/warnings are found, you will be notified by the system once you click on the Submit button.

1. Time conflict is found between existing reservations and the new reservation application. (error, use Back button to change something)
2. Request type(new, cancel), Applicant name, phone, email, fellowship/group and coordinator, or reservation purpose is missing (error, use Back button to add more information)
3. For equipment reservation, certified Audio/Video operator, location of use, or return date is missing (error, no email sent)
4. For equipment reservation, reservation is made for a date which is 90 days after the current date. (error, no email sent)
5. Equipment reservation is not made 1 day in advance (error, no email sent)
6. Equipment Reservation is not made 3 days in advance. (warning, email still sent to the equipment co-worker)
7. For equipment reservation, AVOP entered by applicant is not found in CCCC certified AVOP database. (warning, email still sent to the equipment co-worker)

A Daily repeat schedules every day. A Weekly repeat schedules those days of the week that you check under Repeat Day. For example, use Weekly repeat to schedule the room every Monday, Tuesday, and Thursday; check those days under Repeat Day. If you check no days under Repeat Day, the schedule will repeat on the same day of each week as the first scheduled day. A Monthly repeat schedules the same day of each month, for example the 15th of the month. A Yearly repeat schedules the same month and day of the month, for example every March 15th. Finally, a Monthly, corresponding day repeat schedules one day each month, the same weekday and ordinal position within the month. Use this repeat type to schedule the first Monday, second Tuesday, or fourth Friday of each month, for example. Do not use this repeat type after the 28th day of the month.

The system is written mostly in PHP, which is an open source programming language that can be embedded in web pages similar in concept to Microsoft active server pages. PHP is especially good at accessing databases.

The database used for the system is either MySQL or PostgreSQL. MySQL is a very fast, multi-threaded, multi-user and robust SQL (Structured Query Language) database server that is also GPL. PostgreSQL is a full-featured multi-user open source Object Relational SQL database server.

The system will run on multiple platforms, including the PC architecture using the Linux operating system. Linux, is a free, open source, unix-like operating system.

The web server being used is yet another piece of free, open source software. The Apache web server is the world's most popular web server.

The bottom line is:
Every piece of this system, from the operating system to the application, is completely free - source code and all.